News & Articles - venue contract

  • All in the details: What to include in your venue contract’s event description

    By Heather Reid Most venue contracts only capture the basics: the event name, the anticipated number of attendees and the official program dates. Unfortunately for most venue contracts, that’s insufficient. John Foster, a hospitality lawyer and certified hospitality marketing executive, says planners need to include a detailed event description section in their venue contracts that goes beyond the basics to include the particulars. It’s critical toward ensuring that planners, salespeople and venue staff are all on the same page, that…

    Event Operations, Meeting Checklists

  • Venue contract wisdom is often woefully insufficient

    By Heather Reid A side-by-side examination of 12 signed and negotiated contracts for booking events into unconventional venues unveiled disturbing discrepancies to me. The “unconventional venue” contracts included the following Canadian locations: cultural centre, city-owned sport facility, entertainment complex, music hall, high-risk recreational facility, heritage facility, aquarium, brewery, two recreational/amusement facilities and museums in three different cities. A wide variety of unconventional venues for sure! Here are a few of the disturbing findings of my side-by-side review: Indemnification Clause: 6…

    Event Budgeting, Event Operations, Meeting Checklists, Meeting Community, Site Selection, The Business of Meetings

  • Rights and remedies for event venue performance

    When an event host chooses a venue at which to hold their event, a number of considerations have been factored into the decision (see my earlier post on this topic here). Two of those key considerations include: the published and actual quality of the venue’s physical surroundings; and the venue’s published and actual standards of services or performance. If an event host is prepared to sign a venue contract well in advance of their event dates, it benefits and protects the…

    Event Operations, Meeting Venue Overview, Site Selection

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