News & Articles - event planning

  • Building the right team can make – or break – your event

    You’ve gone through the request for proposal process, won it (congratulations), and inherited the conference management team. It’s probably made up of the conference chair and organizing committee from the organization – or organizations — that hired you. You’re stuck with this team for better or worse, but the event day team is yours to build from the ground up. You get to recruit and train the event novices and conference pros that will make the big day a success…

    Event Operations, Meeting Community, Special Events & Conferences

  • Unexpected added costs when planning an event

    At one point in every event planner’s career, there has been the situation of receiving a final invoice from a venue with added costs that were never included in the budget. This refers to power costs, internet costs, extra catering labour costs, and so on. This is especially problematic when a third party such as a DMC has given an inclusive price to the client and must absorb the extra costs or an in-house planner must go back to their…

    Event Budgeting, Event Operations

  • When to walk away when planning an event

    As an event planner, you are only as good as your last event. If something does not seem right to you, it may be time to walk away. Early on in my career, I learned an important lesson. I had earned a reputation for producing great themed events. A third-party client approached me to plan a themed dinner offsite at an attraction. I sent a proposal and their client was thrilled and approved it as presented. Well, things began to…

    Event Branding & Marketing, Event Budgeting, Event Operations

  • Helpful tips to answer event planning questions

    As an event planner, I wear many hats, mostly because of a bad hair day (already, I digress…). I manage a number of different areas within the events industry and work to provide exceptional service to my clients and build long lasting positive relationships with my suppliers. I have planned several large scale travel programs, and I tend to hear the same questions from my clients – the groups who are putting on the events. If you are a planner…

    Event Operations, Event Registration, The Business of Meetings

  • Event planners help shape experience for new Halifax Convention Centre

    A planner’s journey can be full of emotional highs and lows, from site selection and event planning to event execution and wrap-up. The team at the Halifax Convention Centre collaborated with Canadian event planners to understand more about this journey so they could design an experience that will impress clients in their brand new facility opening December 2017. Ideas shared through a series of collaborative workshops revealed the need for a primary point-of-contact, a go-to expert who doesn’t just react,…

    Industry Insights

  • Five areas to watch for reducing risk in business event planning

    By Yma Sherry The meetings and events environment has undergone a lot of change in the past few years. More and more companies are rolling out managed meetings programs to enhance transparency, gain efficiencies and save money. But, as with any bustling business division, there are inherent risks lurking in meetings and events departments. These are risks that companies cannot afford to overlook. American Express Meetings & Events took a look at meeting planners’ current awareness and behaviours around these…

    Contingency/Disaster Planning, Event Budgeting, Event Operations, Meeting Community, The Business of Meetings

  • The role of technology in event planning

    By Kate Vasiloff, GBTA Foundation A new GBTA Foundation study revealed the most valued and most desired features when it comes to site sourcing technology. Conducted in partnership with Lanyon, the study is being released during a Lanyon Live breakout session. Meeting and event planning starts long before anyone sets foot onsite, of course, and many factors can greatly contribute to or detract from the success of an event. A majority of planners (57 per cent) use events or meeting…

    Breaking News, Event Operations, Meeting Community, Social Media & Technology

  • Foundation building: Examining the essential elements of event excellence

    What the guests see or experience when they attend a meeting – the tables, chairs, linens, centerpieces, speakers, band, AV, signage, etc. is the end result of months (or sometimes years) of work, as the stakeholders and meeting professionals have thoughtfully laid  a foundation for the meeting to be successful based on the stated objectives. If we begin with the end in mind, we can ask, “What do we want participants to walk away with? What feelings, what actions do…

    Event Budgeting, Event Operations, Meeting Checklists

  • All hands on deck: How joint ventures can help produce an amazing event

    It is not always easy to be totally self-sufficient when organizing a large and complicated event. Nor is it an easy feat to coordinate several projects for various clients, all happening on the same day, unless you give in to hiring additional staff for the duration of the projects. There are a lot of independent meeting planners who like to work on contracts as it gives them time do other things, and they are not tied down to a full-time…

    Breaking News, Event Operations, Meeting Community, Special Events

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