News & Articles - contract

  • How Contracts and Negotiations have Changed with COVID-19

    The events industry was among the first sectors hit by the pandemic and will be one of the last to recover, forcing many event professionals to cancel or postpone scheduled events. In the process, it has raised questions (and concern) around contracts and ensuing obligations. Here, Heather Reid, founder and CEO of Planner Protect, an Ontario-based contract review agency that negotiates event contracts for organizations and those hosting events, fields Corporate Meetings Network’s questions on this all-too important topic during…

    Contingency/Disaster Planning

  • How to Make the Events Industry More Inclusive and Diverse

    Inclusion and diversity have been major topics of discussion in recent months. The senseless death of George Floyd at the hands of police that was captured on camera and broadcast around the world has forced leaders, business owners and industry to face an ugly truth — we live in a society that is plagued with injustice and inequality. This ‘new’ learning (for some) has prompted many figureheads to take a verbal stance, displaying their allyship to black and minority communities.…

    Meeting Community

  • Celebrities take Virtual Events to Next Level without Excessive Price Tag  

    Have you always wanted to hire a celebrity to speak at a meeting or event but it was out of your financial reach? That’s likely not the case anymore. The rise of virtual events has made celebrity talent more accessible and affordable than ever. In the past, booking a celebrity was expensive and didn’t necessarily result in a positive return on investment. Costs associated with high-end talent included artist and agency fees, entourage travel, hotel rooms and catering. Then there…

    Event Operations, Virtual Events

  • Shutting Up the Noisy Neighbours

    “No interference,” also known as “quiet enjoyment,” is a concept that exists in real estate and in tenant law that means an occupant has the right to be free from significant interference in the use and enjoyment of the occupied property. This means free of noise, distractions, disturbances and interruptions. Now you may be thinking, how does this concept relate to the events industry? The answer is simple — events are temporary tenants in venues! Therefore, the concept of no…

    Meeting Venue Overview

  • Venue contract wisdom is often woefully insufficient

    By Heather Reid A side-by-side examination of 12 signed and negotiated contracts for booking events into unconventional venues unveiled disturbing discrepancies to me. The “unconventional venue” contracts included the following Canadian locations: cultural centre, city-owned sport facility, entertainment complex, music hall, high-risk recreational facility, heritage facility, aquarium, brewery, two recreational/amusement facilities and museums in three different cities. A wide variety of unconventional venues for sure! Here are a few of the disturbing findings of my side-by-side review: Indemnification Clause: 6…

    Event Budgeting, Event Operations, Meeting Checklists, Meeting Community, Site Selection, The Business of Meetings

  • The high cost of combined contract clauses

    An association conference was scheduled for spring 2019 at a Canadian hotel property. The most glaring issue with the association’s venue contract was the fact that it included two clauses related to Food and Beverage (F&B) that, when combined, were detrimental: Sliding Scale and Attrition. The association’s minimum anticipated spend for F&B was $100,000. This was the Sliding Scale for F&B spend: > $100,000.00 F&B: Meeting room rental charge would be waived, offered complimentary $80,000.00 to $99,999.00 F&B: Meeting room…

    Event Budgeting, Event Operations, Food & Beverage, Meeting Checklists

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