Event Operations

  • Resourceful ways to stretch a small meetings budget

    Meeting planners don’t generally lack original ideas for how to wow attendees. It’s fun to daydream about having a limitless planning budget and all of the things we could do, from infamous speakers, to the highest quality of food and beverage, and holding events in the most breathtaking destination locations and venues. Now, back to reality. Many of us face small or shrinking meetings budgets, especially in the not-for-profit world. Here are a few ways that you can help stretch…

  • Harnessing the transformative power of virtual reality in events

    By Victor Paan More than ever before, virtual reality (VR) is now capturing our imaginations and transforming everything from everyday experiences to industrial design processes — and smart brands are sitting up and paying attention. Although it’s not necessarily a new innovation, recent advancements have made VR more immersive and affordable. We believe that well-executed VR has enormous potential to enhance events, build brand loyalty through immersive content, and make virtual experiences as powerful as real-life ones. So, what is VR exactly?…

  • Building positive working relationships with speakers

    A little bit of forethought can make a world of difference Speakers are the core of your meeting or conference experience. A good speaker can be what makes your conference exceptional, while a bad speaker can be the one thing that drags everything down. This is why your first step is to carefully select your speaker to ensure they will fit your audience, engage participants and boost the overall quality of your event. The relationship you build with the speaker…

  • Using nature to boost engagement and attention at your next event

    By Ben Moorsom Last year we were in Vienna working out of a Hilton, sitting inside dim meeting rooms for 12 hours at a time (sound familiar?). At the end of each day, we’d walk to this vibrant neighbourhood nearby for dinner. There were three different routes we could take to get there. But, every time we left the hotel that week, I noticed that we’d all naturally walk in the same direction—toward the big park with a scenic pathway…

  • Creativity in the meetings and events industry

    From where does creativity come? Let me just say, I dislike the phrase ‘thinking outside of the box.’ It means nothing. The sky is the limit. After having produced events with budgets ranging from small to large, I feel qualified to say that your creativity is only limited by your imagination. So, where do you start? Ask the right questions to discover your client’s vision, if they have one. Move on to the objectives, format for the program and demographics…

  • Eight components of a high-level emergency plan document for your conference or event

    Mitigation, media and muster points: Discussing emergency plans at your pre-conference event Risk management, security procedures and emergency planning are all top-of-mind with today’s meetings industry professionals. Just like events – pre-conference meetings (aka pre-cons) come in all shapes and sizes. I’ve been at pre-cons with three people and with 20 people. I’ve been at pre-cons with a formal agenda and with no agenda. I’ve been at pre-cons with my client present and on my own. While there is no…

  • Food and beverage: What convention and conference centres typically do wrong

    By Jeff Dover Food and beverage is an important part of a meeting, conference or convention. Many delegates rate networking as one of or the key reason they attend, and much of the networking is done at meals or on breaks. Gala dinners can be another highlight. A facility with good food and beverage is important to event convenors when choosing a venue. For the venues, food and beverage is a key component of the offering. In some facilities which…

  • Don’t let technology become a meeting distraction, warns Imago Venues

    Technology in meetings has to be used carefully to avoid it becoming a distraction, according to Imago Venues. Its research – Is the meetings industry is doing enough to inspire the business leaders of tomorrow? – found that whilst 75 per cent of delegates and 77 per cent of students like meetings to use interactive games and new technology, it has to be used so it does not take away from the learning process. The research was carried out in conjunction with…

  • How mutual respect, inclusion and open-mindedness provoke positive experiences at your corporate event

    What are you hiding from? On a recent flight, I was immersed in the story of Hidden Figures, which follows the colored women who were part of the collaborative team behind NASA’s manned space flight program. This movie sparked several thoughts. First, diversity and inclusion start at the top of an organization (or home), and require every single person to have respect for every other person. We must not base our assumptions on skin tone, spiritual belief, educational background, hometown…

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