Meeting Checklists

  • Meetings industry forecast: Hot topics and trends for Canadian meetings in 2018

    By Yma Sherry A few weeks back, American Express Meetings & Events released the highly anticipated 2018 Global Meetings & Events Forecast. Now in its seventh edition, the Forecast aims to help meeting professionals and executives strategically direct and make effective use of their meeting investment to demonstrate the value of managed corporate meetings programs. Looking ahead to 2018, the meetings and events industry is thriving. We’re seeing steady and increasing investment driven by increased competition for global market share,…

  • Eight components of a high-level emergency plan document for your conference or event

    Mitigation, media and muster points: Discussing emergency plans at your pre-conference event Risk management, security procedures and emergency planning are all top-of-mind with today’s meetings industry professionals. Just like events – pre-conference meetings (aka pre-cons) come in all shapes and sizes. I’ve been at pre-cons with three people and with 20 people. I’ve been at pre-cons with a formal agenda and with no agenda. I’ve been at pre-cons with my client present and on my own. While there is no…

  • Finding the perfect event venue: A wish list

    By Daniella Bustamante Much like every painter needs a canvas, every event planner needs a venue. Thinking through the event needs and objectives is a solid starting point in your search for the right venue. What works for an 800 person conference won’t likely work for a 50 person social event. Though the “perfect” venue is different for each and every event, there are some key areas across the board to think about during the site selection process to ensure you…

  • How to help your event newbs: Tips for helping first-time attendees build relationships before an event

    Most of us can relate to being the new person in some form or another. A first-time attendee, a new member, being the only staffer from your company attending an event, etc. awkwardly sipping your drink while you look around the room, trying to make eye contact with someone or to possibly creep your way into a conversation that you’ve been eavesdropping on. Not the greatest feeling. Wouldn’t it be amazing if we could help people avoid that feeling for…

  • Volunteer engagement: Eight tips for creating a good time onsite

    Working in the not-for-profit management world, we simply could not operate within the organizations we work with without volunteers. Giving your volunteers a great onsite experience by keeping them engaged and happy at your events is one way to recognize and acknowledge their time commitment, contributions and support to volunteer-run organizations – because after all, they are critical to the success of your event. Before we run through this list, ask yourself, who are your volunteers? What do they expect…

  • 17 ideas to add now for more memorable events

    Mobile device charging stations – the new water cooler of your events. Make it comfortable. Add water and maybe even a list of questions people can think about relevant to your industry as conversation starters – ideal for the power-hungry introvert. Mobile app. Keep it simple, or add some bells and whistles aka participant feedback mechanisms. Every single person shows up with a device, and most of them don’t need more paper to recycle later. Enough said. Water stations, with…

  • Unconventional event venues: 31 considerations for finding the perfect fit

    Finding the perfect job…finding the perfect size…finding the perfect mate…finding the perfect home… In almost every avenue of life, we are in search of finding the perfect fit. This too is true in the events industry. As event planners, one of our primary responsibilities is to find the perfect venue. Event venues come in all shapes and sizes, and range from conventional – such as a hotel or conference centre – to unconventional. The opportunities for unconventional event venues are…

  • Event technology checklist: 18 items to consider when planning your next event

    We’ve covered a lot of ground with this four-part series on technology, and this illustrates the depth and breadth of the topic and the important role it plays. Most meeting planners have learned as they go, and this is certainly how it worked for me. To help you feel comfortable talking about event technology and, more importantly, negotiating pricing on Internet service, here is a list of things to know that will help you in the process. First and foremost,…

  • When did a checklist become a guarantee of event planning success?

    Every day there is a new checklist for events and meetings found in a magazine, on a website, in a blog post, in our Twitter and LinkedIn feed. We are all guilty of reading them, always seeking new ways to do our jobs better and faster. Many of us write them, and there are surely people who use these exhaustive lists we produce. Each of these promises to ensure you deliver your best event ever – but when did a…

  • Meeting Ontario’s AODA requirements: Accessible conferences and events checklist

    By Jane Sleeth So you are organizing a conference and you want to ensure as many attendees as possible will attend this important event. You also want to ensure that all attendees with any particular needs have these requests met all as part of excellent customer service. Your timing is perfect, especially in the context of any entity doing business in Ontario these days. Ontario has in place the AODA or Accessibility for Ontarians with Disabilities Act. This regulation has…

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