Event Budgeting

  • Ten tips for your next conference

    Conferences are hard work. From developing the creative treatments to establishing milestones and timelines, planning ahead can make all the difference in the world. When planning a conference, there are specific guidelines that you should always follow in order for it to run smoothly. Here are 10 tips that will help you plan and run a successful conference.

  • Seven tips for doing more with less

    Managing budgets – developing, tracking, and sticking to them – is a fundamental skill for planners and suppliers alike. They don’t seem that hard to develop; after all, most of us have a template or checklist that includes a line item for each of the disparate elements of a meeting. After that, it’s pretty much arithmetic: 100 breakfasts at $22 equals $2,200 plus plus plus. Where’s the challenge in that?

  • How to save money and the planet with multi-sponsor promotions

    Have you ever gone to an event and received no less than four tote bags? Or maybe three mugs? I have. It can happen when multiple event sponsors’ donated promotions are not coordinated and each sponsor brings whatever they want. This is such a waste of resources, both financial and environmental. And it definitely isn’t something that attendees want.

  • How to use Just-In-Time strategies to save money (and your nerves!) on promotional products for your event

    Waiting… waiting… waiting… are the registration numbers where they should be at? What should we guesstimate for final count? These are two of the toughest questions that meeting and event planners wrestle with daily. The answers impact everything from catering menus to registration to hotel rooms blocked. An area that it also impacts is event giveaways. How many folders, bags, mugs, etc. should you have on hand? When should you order? What if the numbers aren’t…

  • How to minimize your guestroom block attrition damages

    The meetings and events industry has seen a lot of changes over the past decade. As an event organizer, you will have witnessed an increased complexity in the hotel contracts you negotiate. You are now faced with the inclusion of minimum performance guarantees which come in the form of food and beverage minimums, sliding scales, cancellation policies and guestroom block attrition.

  • How to cost effectively buy promotional t-shirts for events

    The ubiquitous t-shirt. After all these years, it’s still a gotta-have-it promotional tool. In fact, shirts (to include both polos and T-shirts) create around 21 per cent of all promotional industry revenues according to the Advertising Specialty Institute 2011 State of the Industry Report. That’s quite a chunk! So you’re probably pretty safe with choosing a shirt for an event promotion.

  • Determining your meeting requirements

    One of the best ways to figure out your requirements is to develop a preliminary schedule. The schedule should be a general outline of what will happen and approximately when. The following list of considerations will help you think through these things.

Venue & Supplier Profiles